Hemisphere Expo Services Inc

Program Development
Event Marketing
Attendee Acquisition
Venue and Event Management
Catering and Special Events
International Locations and Languages

Hemisphere's program content researchers draw on years of experience and a wide range of contacts to help develop a topic agenda that gets your information across to your target audience. We have access to numerous online and traditional format publications, and utilize the Internet to keep abreast of developments in your area.

Utilizing industry contacts, sponsor suggestions, and speaker agencies, Hemisphere's program developers have been able to secure numerous high-demand speakers. Our dedicated speaker support team works to ensure that every speaker's presentation needs are met, which in turn, makes your event more impactful and memorable.

Hemisphere's production team works closely with the program development team to ensure that printed materials are comprehensive and easy-to-understand. High-quality advertising, gift items, and guidebooks are designed for maximum impact.

Hemisphere can undertake various levels of sponsor and exhibition sales efforts. Our sales team has an impressive record of sponsorship and exhibitor confirmations. We supplement your suggestions with our own, and ensure that every partner in the event is integral to its success.

Working independently or in conjunction with your in-house marketing team, Hemisphere will develop an appropriate look-and-feel and branding for your event. We work with top agencies to create a public relations campaign that draws your target audience to the event. We design, produce, and place advertising in traditional and new media. We pride ourselves on the production of direct marketing material that accurately imparts the desired image of your event.

Hemisphere-run events typically feature dynamic, informative, and
easy-to-navigate Internet Web sites. Information on the program,
speakers, sponsors, and venue is continually updated. We use a
CyberCash-secured on-line registration system that can be tied to your preferred database management house. Reciprocal links to and from our sponsors' Web sites, as well as registrations with all major search engines, Usenets, and calendar listings, make it easy for prospective attendees to find us. Direct e-mail campaigns can also be undertaken to specific target delegates.

Our direct marketing materials have earned praise for their eye-catching appeal or, as is preferred in some cases, their understated elegance. When possible, we try to arrange for personal delivery of the materials through your in-house client contact network. Mailings are followed up by scripted telemarketing campaigns aimed at converting undecided attendees and retaining confirmed delegates.

Your client database is one of your company's most valuable assets. At Hemisphere, we maintain the integrity and confidentiality of that list. We work with highly reputable database management companies to merge and de-duplicate your database with that of your cosponsors. No contact with list members is made without your approval. All materials and scripts must meet with your approval before being sent to list members.

Working hand-in-hand with the database management team, our registration management team can accept telephone, fax, e-mail, online, postal, or onsite registrations. Constant comparison with the target database is made, and follow-up strategies are designed based on attendee confirmation levels. Attendee reporting is available in various formats, with the most popular being access through a sponsor-only password to an internal Web page on the main event Web site.

The key to a successful event is a well-laid-out strategy. Hemisphere's event management services begin with a full-scale consultation with your company and preparation of a written plan of action, with comprehensive budgeting schedules.

An important preliminary step in event planning, venue acquisition is undertaken by Hemisphere immediately upon commencement of work with a client. Our highly experienced operations team has first-hand knowledge of many venues worldwide, and will visit potential sites on behalf of clients in order to secure the best venue for your event. Our international expertise is particularly valuable here, as we understand the various booking methods used worldwide, and can use this multicultural experience to ensure that you get the most cost-effective venue solution.

Seamlessly integrated into our registration process is a sophisticated
travel and hotel booking system. Helping attendees to get to your event is a priority, and our operations team works closely with conference hotels and nearby facilities to ensure that rooms are available at competitive rates. VIP guests can be accommodated with special airport transfers, upgraded rooms, and other amenities.

Today's premier events require sophisticated audiovisual and staging. Working with the leading firms in each field, Hemisphere can tailor the onsite production to fit your desired image and budget. Services can include special effects, pre-event videos, and satellite link-ups. We also oversee the design, installation, and management of any onsite computer networks or exhibition systems.

Because Hemisphere's operations team features staff with direct catering and banqueting experience, our food and beverage arrangements are creative and exciting. While never the focus of an event, the catering can often make or break your attendees' conference-going experience. We ensure that the banqueting serves to complement your exciting program.

To further enhance your attendees' on-site experience, Hemisphere can arrange special events ranging from modest cocktail receptions to elaborate entertainment galas. We handle all the details, including catering and booking of entertainers. We are also experienced in the planning and management of concurrent or post-event recreational events, including spouse programs, golf tournaments, tennis clinics, and other enjoyable activities.


Few event management firms have the wide array of international experience that Hemisphere does. Our management team includes staff of various nationalities with extensive business, logistics and event planning backgrounds in the following countries.


South Africa

Hong Kong

United States

Mandarin and Cantonese

[Home]     [Company Profile]     [Services]     [Clients]     [News & Events]     [Past Events]     [Contact]