|Hemisphere's program content
researchers draw on years of experience and a wide range of contacts to help develop a
topic agenda that gets your information across to your target audience. We have access to
numerous online and traditional format publications, and utilize the Internet to keep
abreast of developments in your area.
|Utilizing industry contacts,
sponsor suggestions, and speaker agencies, Hemisphere's program developers have been able
to secure numerous high-demand speakers. Our dedicated speaker support team works to
ensure that every speaker's presentation needs are met, which in turn, makes your event
more impactful and memorable.
Hemisphere's production team works closely with the program development team to ensure
that printed materials are comprehensive and easy-to-understand. High-quality advertising,
gift items, and guidebooks are designed for maximum impact.
|Hemisphere can undertake
various levels of sponsor and exhibition sales efforts. Our sales team has an impressive
record of sponsorship and exhibitor confirmations. We supplement your suggestions with our
own, and ensure that every partner in the event is integral to its success.
|Working independently or in
conjunction with your in-house marketing team, Hemisphere will develop an appropriate
look-and-feel and branding for your event. We work with top agencies to create a public
relations campaign that draws your target audience to the event. We design, produce, and
place advertising in traditional and new media. We pride ourselves on the production of
direct marketing material that accurately imparts the desired image of your event.
Hemisphere-run events typically feature dynamic, informative, and
easy-to-navigate Internet Web sites. Information on the program,
speakers, sponsors, and venue is continually updated. We use a
CyberCash-secured on-line registration system that can be tied to your preferred database
management house. Reciprocal links to and from our sponsors' Web sites, as well as
registrations with all major search engines, Usenets, and calendar listings, make it easy
for prospective attendees to find us. Direct e-mail campaigns can also be undertaken to
specific target delegates.
|Our direct marketing materials
have earned praise for their eye-catching appeal or, as is preferred in some cases, their
understated elegance. When possible, we try to arrange for personal delivery of the
materials through your in-house client contact network. Mailings are followed up by
scripted telemarketing campaigns aimed at converting undecided attendees and retaining
Your client database is one of your company's most
valuable assets. At Hemisphere, we maintain the integrity and confidentiality of that
list. We work with highly reputable database management companies to merge and
de-duplicate your database with that of your cosponsors. No contact with list members is
made without your approval. All materials and scripts must meet with your approval before
being sent to list members.
|Working hand-in-hand with the
database management team, our registration management team can accept telephone, fax,
e-mail, online, postal, or onsite registrations. Constant comparison with the target
database is made, and follow-up strategies are designed based on attendee confirmation
levels. Attendee reporting is available in various formats, with the most popular being
access through a sponsor-only password to an internal Web page on the main event Web site.
The key to a successful event is a well-laid-out strategy. Hemisphere's event management
services begin with a full-scale consultation with your company and preparation of a
written plan of action, with comprehensive budgeting schedules.
|An important preliminary step
in event planning, venue acquisition is undertaken by Hemisphere immediately upon
commencement of work with a client. Our highly experienced operations team has first-hand
knowledge of many venues worldwide, and will visit potential sites on behalf of clients in
order to secure the best venue for your event. Our international expertise is particularly
valuable here, as we understand the various booking methods used worldwide, and can use
this multicultural experience to ensure that you get the most cost-effective venue
Seamlessly integrated into our registration process is a sophisticated
travel and hotel booking system. Helping attendees to get to your event is a priority, and
our operations team works closely with conference hotels and nearby facilities to ensure
that rooms are available at competitive rates. VIP guests can be accommodated with special
airport transfers, upgraded rooms, and other amenities.
|Today's premier events require
sophisticated audiovisual and staging. Working with the leading firms in each field,
Hemisphere can tailor the onsite production to fit your desired image and budget. Services
can include special effects, pre-event videos, and satellite link-ups. We also oversee the
design, installation, and management of any onsite computer networks or exhibition
Because Hemisphere's operations team features staff with direct catering and banqueting
experience, our food and beverage arrangements are creative and exciting. While never the
focus of an event, the catering can often make or break your attendees' conference-going
experience. We ensure that the banqueting serves to complement your exciting program.
|To further enhance your
attendees' on-site experience, Hemisphere can arrange special events ranging from modest
cocktail receptions to elaborate entertainment galas. We handle all the details, including
catering and booking of entertainers. We are also experienced in the planning and
management of concurrent or post-event recreational events, including spouse programs,
golf tournaments, tennis clinics, and other enjoyable activities.
Few event management firms have the wide array of
international experience that Hemisphere does. Our management team includes staff of
various nationalities with extensive business, logistics and event planning backgrounds in
the following countries.
Mandarin and Cantonese